Divisions

Minutes of Previous Meetings

Friday 24th October 2003

CAREER DEVELOPMENT GROUP
WALES DIVISION

AGENDA

Meeting of the Executive Committee of the Wales Division of the Career Development Group at Room 125, DIS academic block, Llanbadarn Campus, University of Wales Aberystwyth (video link with University of Wales Cardiff)

on Friday 24th October 2003, 2pm.

1. Apologies

2. Minutes of the previous meeting

3. Secretary's report

4. Treasurer's report

5. RLO report

6. PPO report

7. Divisional web pages

8. Divisional newsletter

9. CILIP Wales rep. report

10. Students

11. CDG Wales events 2003-2004

14. AoB

WALES DIVISION

Minutes of the meeting of the Executive Committee of the Wales Division of the Career Development Group held at DIS, Aberystwyth (and video link with University of Wales Institute, Cardiff) on Friday 24th October 2003.

Present: Neil Smyth (Chair), Siân Bowyer (minutes), Helen Thomas (Treasurer), Michael Lowe, Rebecca Phillips, and the students' representatives Anna Hughes, Laura John and Bethony Luke.

1. Apologies: Alison Williams, Jayne Lewis, John Wright, Katherine Stock, and Kate Reeves.

2. Minutes of the previous meeting

These were accepted as a true record of the previous meeting.

3. Secretary's report

The Secretary had nothing to report. Siân noted that she would like to stand down next year, but is willing to remain in the post until a new Secretary is appointed.

4. Treasurer's report

The Treasurer's report and VAT return for July-September 2003 is enclosed.

5. RLO report

Alison Williams (South Wales) has arranged a Chartership event at the National Library of Wales on Wednesday, 26th November; a copy of the programme was distributed at the meeting. This may be postponed as only three people have responded to date. The committee felt that the programme and speakers were good and that the Division should go ahead as planned if possible. The student representatives expressed an interest in the course in order to learn more about chartering. Siân will enquire if Alison feels that the event is applicable to students who would like to know what chartership is all about as well as those already in the process of chartering. The student representatives would be prepared to advertise the event amongst their fellow students. In addition, the committee were willing to pay for the delegates' lunches at NLW.

Jayne Lewis (North Wales) organised a Chartership event on 10 October which was attended by five delegates from various libraries. The day was a success and the speakers, Susan Kay and Richard Huws, both gave powerpoint presentations, of which Jayne has copies. Unfortunately Jayne is unable to attend the forthcoming RLO meeting in London.

6. Publicity Officer's report

In the absence of a Publicity Officer there was no report. The post has been advertised in the Divisional newsletter, but there has been no response to date.

It was felt that the committee required a list of e-mail addresses which previous PPO's used to advertise events. Neil is informed about, and contacts, new CDG members within the Division.

With regard to publicity material Helen has agreed to look at the costings for pens with a bilingual CDG logo.

7. Divisional web pages

Kate is still having problems repairing her PC which is corrupt since installing FrontPage (software required to work on the CDG pages). FrontPage is not available on the university network and therefore she is unable to update the web pages. Kate has contacted Paula Younger who is still happy to update the Divisional pages on our behalf.

The committee is grateful to Paula for updating the web pages. They contain the first two numbers of the Divisional newsletter Ymlaen, minutes of recent meetings, and a link with DIS has also been created. It was suggested that we continue to place the minutes of committee meetings (separate English and Welsh if possible) on the pages, as well as our Development Plan, job descriptions of members of the committee and photographs of events. Siân will forward these suggestions to Kate who can discuss them with Paula.

8. Divisional newsletter

The second issue of the newsletter, Ymlaen, which has appeared recently was praised. CILIP Cymru/Wales will fund half of the costs of reproducing the newsletter (namely £70 - total cost £140), which was posted out free of charge with the CILIP newsletters.

The committee felt that it's distribution to all members of CILIP in Wales had been a great success in raising awareness about the CDG within the Division, and that this should be the practice with future issues. It was suggested that the Welsh CDG logo should be added to the title.

9. CILIP Wales report

Michael Lowe attended the CILIP Cymru/Wales Executive Committee meeting on 9th October on behalf of the Wales Career Development Group. A copy of his report is attached to the minutes of this meeting.

Particular attention was drawn to the current healthy financial position of CILIP Cymru/Wales. Members of the CDG committee were asked to think of projects where CILIP Cymru/Wales could offer financial assistance.

10. Students

Three new student representatives attended the meeting. Bethony expressed an interest in attending the CDG National Conference, 'Skills for the future', on 10th November 2003. The committee agreed to pay the attendance fees of £47 for three students (travelling expenses etc, would be funded by the individuals unless CILIP Cymru/Wales could fund these additional costs). Bethony has agreed to advertise the sponsorship among the students. Those attending will be required to write a brief report which will be published in the divisional newsletter.

DIS has declined from inviting the CILIP roadshow to Aberystwyth this year. However, the Division contributed questions and prizes to the quiz which was held during the distance learners study school. In addition, the Division organised a quiz for full-time undergraduate and postgraduate DIS students on 23 October. Both events were very successful and well attended by students; the latest quiz was also attended by almost half of the committee.

11. CDG Wales events 2003-2004

Future meetings:

As the Division's finances are currently healthy the committee agreed to hold meetings (in the near future) in various parts of Wales, which might help to raise our profile; video-conferencing facilities will still be available. Siân will make enquiries about suitable venues, and suggestions are welcomed by other members of the committee and members of the Career Development Group.

11/12 March : AGM, Welsh Libraries Conference at Llandrindod Wells

June : Gregynog Colloquium

Future courses:

26 November 2003 : Chartership event, National Library of Wales, Aberystwyth (this is discussed under 5. RLO report)

7 January 2004 : Chris Armstrong has agreed to present a course on Web Publishing at DIS, Aberystwyth, at a cost of £120+VAT. The committee agreed to this proposal.

12. AoB

In her absence, Sam Edwards was elected a member of the committee.

Neil enquired if anyone would like to represent the Division at the forthcoming meeting of National Council. Alternatively, Neil will attend on our behalf.

Next meeting: The date of the next meeting has yet to be confirmed.

RHANBARTH CYMRU

Cofnodion cyfarfod Pwyllgor Gwaith Rhanbarth Cymru o'r Grwp Datblygu Gyrfa a gynhaliwyd yn AGG, Aberystwyth (gyda chysylltiad fideo ag Athrofa Prifysgol Cymru, Caerdydd) ar ddydd Gwener 24ain Hydref 2003.

Presennol: Neil Smyth (Cadeirydd), Siân Bowyer (cofnodion), Helen Thomas (Trysorydd), Michael Lowe, Rebecca Phillips, a chynrychiolwyr y myfyrwyr sef Anna Hughes, Laura John a Bethony Luke.

1. Ymddiheuriadau: Alison Williams, Jayne Lewis, John Wright, Katherine Stock, a Kate Reeves.

2. Cofnodion y cyfarfod blaenorol

Fe'u derbyniwyd fel cofnod cywir o'r cyfarfod blaenorol.

3. Adroddiad yr Ysgrifennydd

Nid oedd gan yr Ysgrifennydd unrhyw beth i'w adrodd. Nodwyd dymuniad Siân i sefyll i lawr flwyddyn nesaf, ond cytunodd i barhau yn y swydd hyd nes penodir Ysgrifennydd newydd.

4. Adroddiad y Trysorydd

Amgaeir adroddiad y Trysorydd a'r cyfrifon TAW ar gyfer Gorffennaf-Medi 2003.

5. Adroddiad SCC

Mae Alison Williams (De Cymru) wedi trefnu cwrs Siartro yn Llyfrgell Genedlaethol Cymru ar ddydd Mercher, 26ain Tachwedd; dosbarthwyd copi o'r rhaglen yn ystod y cyfarfod. Efallai y bydd yn rhaid gohirio'r cwrs gan mai tri pherson yn unig sydd wedi ymateb hyd yma. Roedd y pwyllgor o'r farn y dylid parhau â'r trefniadau os yn bosib gan fod y rhaglen a'r siaradwyr yn dda. Mynegodd cynrychiolwyr y myfyrwyr ddiddordeb yn y cwrs er mwyn dysgu mwy am siartro. Fe wnaiff Siân holi os ydy Alison yn ystyried fod y cwrs yn addas ar gyfer myfyrwyr sydd am wybod mwy am siartro yn ogystal â rhai sydd eisoes yn y broses o siartro. Roedd cynrychiolwyr y myfyrwyr yn fodlon i hysbysebu'r digwyddiad ymysg eu cyd-fyfyrwyr. Yn ogystal, cytunodd y pwyllgor i dalu am ginio'r rhai oedd yn mynychu'r cwrs yn LlGC.

Trefnodd Jayne Lewis (Gogledd Cymru) gwrs Siartro ar 10 Hydref a fynychwyd gan bump o bobl o amryw lyfrgelloedd. Bu'r diwrnod yn llwyddiant ac mae gan Jayne gopi o'r cyflwyniadau powerpoint gan y ddau siaradwr, Susan Kay a Richard Huws. Yn anffodus ni fydd Jayne yn gallu mynychu'r cyfarfod SCC nesaf yn Llundain.

6. Adroddiad y Swyddog Cyhoeddusrwydd

Yn absenoldeb Swyddog Cyhoeddusrwydd ni chafwyd adroddiad. Hysbysebwyd y swydd yn y cylchlythyr Rhanbarthol, ond ni chafwyd ymateb hyd yma.

Teimlwyd y dylai'r pwyllgor gael rhestr o gyfeiriadau e-bost a ddefnyddiwyd gan SCC blaenorol er mwyn hysbysebu digwyddiadau. Hysbysir Neil am aelodau newydd o'r GDG o fewn y Rhanbarth a bydd yntau'n cysylltu â hwy.

Cytunodd Helen i edrych ar gostau pinnau ysgrifennu gyda logo ddwyieithog y GDG arnynt.

7. Tudalennau gwe rhanbarthol

Mae Kate yn parhau i gael trafferth i atgyweirio ei chyfrifiadur ers gosod FrontPage (meddalwedd angenrheidiol er mwyn gweithio ar dudalennau'r GDG). Nid yw FrontPage ar gael ar rwydwaith y brifysgol ac felly nid yw Kate yn gallu diweddaru'r tudalennau gwe. Mae Kate wedi cysylltu â Paula Younger sydd dal yn fodlon i ddiweddaru'r tudalennau Rhanbarthol ar ein rhan o hyd.

Mae'r pwyllgor yn ddiolchgar i Paula am ddiweddaru'r tudalennau gwe. Maent yn cynnwys y ddau rifyn cyntaf o'r cylchlythyr Rhanbarthol Ymlaen, cofnodion cyfarfodydd diweddar, a chrewyd cysylltiad ag AGG hefyd. Awgrymwyd y dylem barhau i osod cofnodion cyfarfodydd pwyllgor (Saesneg a Chymraeg ar wahan os yn bosib) ar y tudalennau, yn ogystal â'r Cynllun Datblygu, disgrifiadau swydd aelodau'r pwyllgor a lluniau o ddigwyddiadau. Bydd Siân yn anfon yr awgrymiadau yma ymlaen i Kate i'w trafod â Paula.

8. Cylchlythyr rhanbarthol

Canmolwyd ail rifyn y cylchlythyr, Ymlaen, a ymddangosodd yn ddiweddar. Bydd CILIP Cymru yn ariannu hanner costau atgynhyrchu'r cylchlythyr (sef £70 - cyfanswm y gost yw £140), a ddosbarthwyd yn rhad ac am ddim gyda chylchlythyrau CILIP.

Teimlai'r pwyllgor y bu dosbarthu'r y cylchlythyr i holl aelodau CILIP yng Nghymru yn llwyddiant mawr o safbwynt codi ymwybyddiaeth am y GDG o fewn y Rhanbarth, ac y dylid gwneud yr un fath gyda rhifynnau eraill yn y dyfodol. Awgrymwyd y gellid ychwanegu logo Cymraeg y GDG i'r teitl.

9. Adroddiad CILIP Cymru

Cynrychiolwyd Grwp Datblygu Gyrfa Cymru yng nghyfarfod o Bwyllgor Gwaith CILIP Cymru ar 9fed Hydref gan Michael Lowe. Amgaeir copi o'i adroddiad gyda chofnodion y cyfarfod hwn.

Tynnwyd sylw arbennig at sefyllfa ariannol dda CILIP Cymru. Gofynnwyd i aelodau pwyllgor y GDG feddwl am brosiectau ble gellid derbyn cymorth ariannol gan CILIP Cymru.

10. Myfyrwyr

Mynychwyd y cyfarfod gan dair o gynrychiolwyr newydd y myfyrwyr. Mynegodd Bethony ddiddordeb mewn mynychu Cynhadledd Genedlaethol GDG, 'Skills for the future', ar 10fed Tachwedd 2003. Cytunodd y pwyllgor i dalu'r ffioedd o £47 i dri myfyriwr fynychu'r gynhadledd (byddai'r unigolion yn talu costau teithio ayb, oni bai y telid y costau ychwanegol yma gan CILIP Cymru). Cytunodd Bethony i hysbysebu'r nawdd ymysg y myfyrwyr. Gofynnir i'r rhai sy'n mynychu'r Gynhadledd i ysgrifennu adroddiad byr a gyhoeddir yn y cylchlythyr rhanbarthol.

Ni fydd AGG yn gwahodd 'sioe deithiol' CILIP i Aberystwyth eleni. Serch hynny, cyfrannodd y Rhanbarth gwestiynau a gwobrau i'r cwis a gynhaliwyd yn ystod ysgol y dysgwyr o bell. Yn ogystal, trefnodd y Rhanbarth gwis ar gyfer myfyrwyr israddedig llawn amser ac ôl-radd AGG ar 23 Hydref. Bu'r ddau ddigwyddiad yn llwyddiant mawr a mynychwyd hwy gan nifer dda o fyfyrwyr; mynychwyd y cwis diweddaraf hefyd gan bron i hanner y pwyllgor.

11. Digwyddiadau GDG Cymru 2003-2004

Cyfarfodydd yn y dyfodol:

Gan fod sefyllfa ariannol bresennol y Rhanbarth yn iach cytunodd y pwyllgor i gynnal cyfarfodydd (yn y dyfodol agos) mewn gwahanol rannau o Gymru, a fyddai efallai yn gymorth i godi ein proffil; byddai cyfleusterau cynadledda-fideo ar gael o hyd. Bydd Siân yn gwneud ymholiadau am leoliadau addas, a chroesewir awgrymiadau gan aelodau eraill o'r pwyllgor ac aelodau o'r Grwp Datblygu Gyrfa.

11/12 Mawrth : Cyfarfod Blynyddol, Cynhadledd Llyfrgelloedd Cymru yn Llandrindod

Mehefin : Colocwiwm Gregynog

Cyrsiau yn y dyfodol:

26 Tachwedd 2003 : digwyddiad Siartro, Llyfrgell Genedlaethol Cymru, Aberystwyth (trafodir hwn dan 5. Adroddiad SCC)

7 Ionawr 2004 : mae Chris Armstrong wedi cytuno i gyflwyno cwrs ar Gyhoeddi ar y We yn AGG, Aberystwyth, am gost o £120+TAW. Derbyniodd y pwyllgor y cynnig hwn.

12. Arall

Yn ei habsenoldeb etholwyd Sam Edwards yn aelod o'r pwyllgor.

Holodd Neil a fyddai unrhyw un yn dymuno cynrychioli'r Rhanbarth yng nghyfarfod nesaf y Cyngor Cenedlaethol. Fel arall bydd Neil yn mynychu'r Cyngor ar ein rhan.

Cyfarfod nesaf: Ni chadarnhawyd dyddiad ar gyfer y cyfarfod nesaf.