Present: Neil Smyth (Chair), Siân Bowyer (minutes), Helen Thomas, Alison Williams, Michael Lowe, John Wright, Kate Reeves and Huw Evans (CILIP Wales, observer)

1. Apologies: Katherine Stock, Rebecca Phillips and Lisa Crute.

2. Minutes of the previous meeting

These were accepted as a true record of the previous meeting.

3. Secretary's report

The Secretary had nothing to report.

4. Treasurer's report

The Treasurer's responsibilities were officially transferred to Helen Thomas, who received a copy of the Treasurer's guidelines.

It was noted that a divisional expenses form was required. It was also suggested that we create a database, e.g. access, where we could list delegates and which might facilitate administrative work, e.g. invoices.

£150 capitation was received recently for the year. The Career Development Group at national level now appears to be on a sounder financial footing.

It appears there is no set divisional fundraising target this year.

Current divisional balance is £1264.

5. RLO report

Alison Williams (South Wales) attended an RLO training day in London last November. A 'Guide to Chartering' course was held in Cardiff on 30 April; the speakers included Susan Kay (CILIP), Chris West (UW Swansea) and a couple of recently chartered librarians from Cardiff. Alison hopes to arrange another formal event at the beginning of next year with and additional informal session in between.

Three-monthly statistics regarding the RLO work are sent to Tom Relph.

In the absence of Jayne Lewis there was no report from North Wales. It is assumed that the chartering event, scheduled for 29 July, is still going ahead.

6. PPO report

There was no official report. It was noted that the committee should delegate more publicity work to Katherine. Those organising courses were reminded to contact Katherine who could publicise events. It was suggested that Katherine contact Huw Evans for advice on postings.

Neil reported that the publications aspect of the Career Development Group is being wound down. The location of the divisional publications box is unknown.

Rowena Macrae-Gibson (R.Macrae-Gibson@lse.ac.uk) is the Membership and Marketing Officer on National Council; her responsibilities include the Visual Identity Guidelines.

This change in title and responsibilites was discussed; also options for an alternative title for Publications and Promotions Officer within the Wales Division.

Additional publicity material, produced by the Career Development Group and the Division, is required by September in time for the start of the academic year.

7. Divisional web pages

Work on the divisional web pages has been delayed by technical problems which should, hopefully, soon be resolved. In the meantime Paula Younger can be contacted regarding the web pages; she has recently updated the committee contact details and is looking to alter the divisional map.

It was agreed that the Wales divisional pages should include details of the committee, events and the divisional newsletter.

It appears that there are intentions to develop a password protected area for groups on the CILIP website in the future. A password protected area already exists on the Career Development Group website, which includes National Council papers.

8. Divisional newsletter

It is thought Amanda will be on maternity leave until the autumn.

John briefed the committee on ideas for the next issue which should be ready by early autumn.

The format of the forthcoming newsletter was discussed - A4 (folded A3) was favoured by the committee.

9. CDG Council

Neil attended National Council in May on behalf of the Wales Division. All the Council papers are available on the Career Development Group website.

The Career Development Group Conference will be held in London this year. Neil raised the issue of a National Conference coming to Wales and that this could be an area for collaboration with CILIP Wales. The consensus of the committee was that the Wales Division is unable to hold such an event during forthcoming years as other major events in the library and information profession are scheduled in Wales around 2005-2006.

10. CILIP Wales report

Michael Lowe attended the CILIP Wales Executive Committee meeting on 22nd May in Aberystwyth on behalf of the Wales Career Development Group. A copy of his report is attached to the minutes of this meeting.

Members of the committee were asked to think of projects which could be supported by CILIP Wales, which is currently in a position to offer financial assistance to the various library groups in the region.

11. CDG Wales events 2003-2004

Past events:

21 February : National Assembly for Wales, Cardiff. Meet the CILIP Chief Executive, Bob McKee. This event was well attended; two reports were written, one published in divisional newsletter

12 March : Library and Information Conference Wales 2003, Hotel Metropole, Llandrindod Wells. AGM and official launch of Wales Division Career Development Group.

9 April : Affiliated Members AGM (joint event). Evaluation forms indicated that it would be better to hear Marion in the autumn though some wanted to be part of the consultation.

30 April : Cardiff University, registration course (see RLO Report).

Forthcoming events:

16 July : Marketing with Antony Brewerton; received a number of bookings.

17 July : Deep web with Paula Younger; several bookings, catering arrangements discussed

?29 July : North Wales chartering event

Future events:

- Scenario planning with Antony Brewerton, North Wales (with North West Division?)

- Student 'roadshow', Aberystwyth in the autumn (date to be confirmed)

- a social inclusion event could be organised with CILIP in North Wales

- Chris Armstrong has agreed in principle to organise another web publishing course in Aberystwyth

The importance of organising events in North Wales was stressed as a means for raising the profile of the Group in this part of the country and encouraging more members from this area to join the committee.

Events are currently budgeted at around £100

12. Divisional evaluation forms

Due to a shortage of time the committee was unable to discuss the format and content of the divisional evaluation form. This will be discussed at the next meeting.

13. CDG Wales archive

Siân has a box of papers pertaining to the South Wales Association of Assistant Librarians & Career Development Group which she inherited from her predecessor. The committee agreed to dispose of the following:

- old stationery (recycle)

- 1998 promotional calendar (recycle)

- lists of members and non-members (shred)

The following items will be kept:

- annual reports, two copies (recycle remainder)

- Impact under two years (recycle remainder)

- general CDG leaflet (5/2000) (recycle)

- publications catalogue with LA logo (recycle)

14. Students

The student 'roadshow' was briefly discussed. Huw explained that there are some changes to the event this year - possibly a whole day with various speakers. It is hoped that an evening quiz, in which the Career Development Group has traditionally participated, will be included as part of this introductory event.

A date is as yet unknown.

15. AoB

Welsh Books Council: Siân will be representing the Career Development Group at the next meeting in Aberystwyth on 26th June.

Development Plan: due to a shortage of time the committee was unable to discuss this point.

Next meeting: Friday 18th July, National Library of Wales, Aberystwyth.

GRWP DATBLYGU GYRFA
RHANBARTH CYMRU

Cofnodion cyfarfod Pwyllgor Gwaith Rhanbarth Cymru o'r Grwp Datblygu Gyrfa a gynhaliwyd yng Ngregynog ar ddydd Mawrth 17eg o Fehefin 2003.

Presennol: Neil Smyth (Cadeirydd), Siân Bowyer (cofnodion), Helen Thomas, Alison Williams, Michael Lowe, John Wright, Kate Reeves a Huw Evans (CILIP Cymru, arsyllydd)

1. Ymddiheuriadau: Katherine Stock, Rebecca Phillips a Lisa Crute.

2. Cofnodion y cyfarfod blaenorol

Fe'u derbyniwyd fel cofnod cywir o'r cyfarfod blaenorol.

3. Adroddiad yr Ysgrifennydd

Nid oedd gan yr Ysgrifennydd unrhyw beth i'w adrodd.

4. Adroddiad y Trysorydd

Trosglwyddwyd cyfrifoldebau'r Trysorydd yn swyddogol i Helen Thomas, a dderbyniodd gopi o ganllawiau'r Trysorydd.

Nodwyd bod angen ffurflen gostau rhanbarthol. Awgrymwyd hefyd ein bod yn creu cronfa ddata, e.e. access, ble gallwn restru enwau'r rhai sy'n mynychu cyrsiau er mwyn hwyluso'r gwaith gweinyddol, e.e. anfonebau.

Derbyniwyd £150 o drethiant yn ddiweddar ar gyfer y flwyddyn hon. Ymddengys fod y Grwp Datblygu Gyrfa yn genedlaethol mewn cyflwr ariannol fwy cadarn.

Ymddengys nad oes targed codi arian ar gyfer y rhanbarth eleni.

£1264 yw'r balans rhanbarthol presennol.

5. Adroddiad SCC

Mynychodd Alison Williams (De Cymru) ddiwrnod hyfforddi SCC yn Llundain mis Tachwedd diwethaf. Cynhaliwyd cwrs 'Guide to Chartering' yng Nghaerdydd ar 30 Ebrill; roedd Susan Kay (CILIP), Chris West (Prifysgol Abertawe) a chwpl o lyfrgellwyr o Gaerdydd sydd wedi siartro'n ddiweddar ymhlith y siaradwyr. Gobeithia Alison drefnu cwrs ffurfiol arall ar ddechrau'r flwyddyn nesaf ynghyd â sesiwn anffurfiol ychwanegol yn y cyfamser.

Anfonir ystadegau tri-misol ynglyn â gwaith y SCC at Tom Relph.

Yn absenoldeb Jayne Lewis ni chafwyd adroddiad o Ogledd Cymru. Tybiwn y bydd y cwrs siartro a drefnir yno ar 29 Gorffennaf yn mynd yn ei flaen.

6. Adroddiad y Swyddog Cyhoeddusrwydd

Ni chafwyd adroddiad swyddogol. Nodwyd y dylai'r pwyllgor drosglwyddo mwy o'r gwaith cyhoeddusrwydd i Katherine. Dylai aelodau'r pwyllgor sy'n trefnu cyrsiau gysylltu â Katherine er mwyn iddi hysbysebu digwyddiadau. Awgrymwyd y gallai Katherine gysylltu â Huw Evans am gyngor pellach.

Adroddodd Neil bod gweithgarwch cyhoeddi'r Grwp Datblygu Gyrfa yn dirwyn i ben. Nid oedd unrhyw un yn gwybod beth oedd hanes y bocs cyhoeddiadau rhanbarthol.

Rowena Macrae-Gibson (R.Macrae-Gibson@lse.ac.uk) yw'r Swyddog Aelodaeth a Marchnata ar y Cyngor Cenedlaethol; mae'r Canllawiau Adnabod Gweledol yn rhan o'i chyfrifoldebau.

Trafodwyd y newid yma yn nheitl y swydd a'r cyfrifoldebau; yn ogystal ag opsiynau am deitl arall ar gyfer Swyddog Cyhoeddiadau a Chyhoeddusrwydd o fewn Rhanbarth Cymru.

Bydd angen i'r Grwp Datblygu Gyrfa a'r Rhanbarth gynhyrchu deunydd cyhoeddusrwydd ychwanegol erbyn mis Medi ar gyfer y flwyddyn academaidd newydd.

7. Tudalennau gwe ranbarthol

Gohiriwyd gwaith ar y tudalennau gwe ranbarthol yn dilyn problemau technegol a ddylid eu datrys cyn bo hir. Yn y cyfamser gellir cysylltu â Paula Younger a lwyddodd i ddiweddaru manylion cyswllt y pwyllgor eisoes a sydd wrthi'n ceisio newid y map rhanbarthol.

Cytunwyd y dylai tudalennau gwe Rhanbarth Cymru gynnwys manylion am y pwyllgor, digwyddiadau a chylchlythyr rhanbarthol.

Ymddengys fod bwriad yn y dyfodol i ddatblygu adran a ddiogelir drwy gyfrinair ar gyfer grwpiau ar safle gwe CILIP. Mae adran a ddiogelir drwy gyfrinair eisoes yn bodoli ar safle gwe y Grwp Datblygu Gyrfa, sy'n cynnwys papurau'r Cyngor Cenedlaethol.

8. Cylchlythyr rhanbarthol

Mae'n debyg y bydd Amanda i ffwrdd ar wyliau mamolaeth tan yr hydref.

Cafwyd amlinelliad gan John ynglyn â syniadau ar gyfer y rhifyn nesaf a ddylai fod yn barod erbyn dechrau'r hydref.

Trafodwyd fformat y cylchlythyr nesaf - roedd y pwyllgor yn ffafrio A4 (A3 wedi'i blygu).

9. Cyngor GDG

Cynrychiolwyd Rhanbarth Cymru yng nghyfarfod mis Mai o'r Cyngor Cenedlaethol gan Neil. Mae'r cyfan o bapurau'r Cyngor ar gael ar safle gwe y Grwp Datblygu Gyrfa.

Cynhelir Cynhadledd y Grwp Datblygu Gyrfa yn Llundain eleni. Cododd Neil y pwynt ynglyn â chynnal y Gynhadledd Genedlaethol yng Nghymru ac awgrymodd y gallai hyn fod yn fenter i gydweithio â CILIP Cymru. Teimlai'r pwyllgor na allai Rhanbarth Cymru gynnal digwyddiad fel hyn yn ystod y blynyddoedd nesaf oherwydd cynhelir digwyddiadau mawr eraill ym maes llyfrgellyddiaeth a gwybodaeth yng Nghymru yn 2005-2006.

10. Adroddiad CILIP Cymru

Cynrychiolwyd Grwp Datblygu Gyrfa Cymru yng nghyfarfod o Bwyllgor Gwaith CILIP Cymru yn Aberystwyth ar 22 Mai gan Michael Lowe. Amgaeir copi o'i adroddiad gyda chofnodion y cyfarfod hwn.

Gofynnwyd i aelodau'r pwyllgor feddwl am brosiectau y gellid derbyn cefnogaeth ar eu cyfer gan CILIP Cymru, sydd mewn sefyllfa ar hyn o bryd i gynnig cefnogaeth ariannol i'r amryw grwpiau llyfrgell o fewn y rhanbarth.

11. Digwyddiadau GDG Cymru 2003-2004

Digwyddiadau sydd eisoes wedi bod:

21 Chwefror : Cynulliad Cenedlaethol Cymru, Caerdydd. Cyfarfod â Phrif Weithredwr CILIP, Bob McKee. Mynychwyd y cyfarfod yma gan nifer dda o bobl; cafwyd dau adroddiad, a chyhoeddwyd un ohonynt yn y cylchlythyr rhanbarthol

12 Mawrth : Cynhadledd Llyfrgelloedd a Gwybodaeth Cymru 2003, Gwesty'r Metropole, Llandrindod. Cyfarfod Blynyddol a lansiad swyddogol Grwp Datblygu Gyrfa Rhanbarth Cymru.

9 Ebrill : Cyfarfod Blynyddol Aelodau Cyswllt (digwyddiad ar y cyd). Nodwyd yn rhai o'r ffurflenni gwerthuso y byddai'n well clywed Marion yn yr hydref er bod rhai'n awyddus i fod yn rhan o'r broses ymgynghori.

30 Ebrill : Prifysgol Caerdydd, cwrs cofrestru (gweler adroddiad y SCC).

Digwyddiadau cyn bo hir:

16 Gorffennaf : Marchnata gydag Antony Brewerton; wedi derbyn nifer o enwau.

17 Gorffennaf : 'Deep web' gyda Paula Younger; nifer o enwau, trafodwyd trefniadau arlwyo

?29 Gorffennaf : digwyddiad siartro Gogledd Cymru

Digwyddiadau yn y dyfodol:

- Cynllunio senario gydag Antony Brewerton, Gogledd Cymru (ar y cyd efo Rhanbarth y Gogledd Orllewin?)

- 'Sioe deithiol y myfyrwyr, Aberystwyth yn yr hydref (dyddiad i'w gadarnhau)

- gellid trefnu digwyddiad yn ymwneud â chynhwysiant cymdeithasol ar y cyd efo CILIP yng Ngogledd Cymru

- mae Chris Armstrong wedi cytuno mewn egwyddor i drefnu cwrs arall yn ymwneud â chyhoeddi ar y we yn Aberystwyth

Pwysleisiwyd y pwysigrwydd ynglyn â threfnu digwyddiadau yng Ngogledd Cymru fel modd i godi ymwybyddiaeth am y Grwp yn y rhan yma o'r wlad ac er mwyn annog mwy o aelodau o'r ardal yma i ymuno â'r pwyllgor.

Ceisiwn wario oddeutu £100 ar bob digwyddiad ar hyn o bryd.

12. Ffurflenni gwerthuso rhanbarthol

Oherwydd prinder amser nid oedd cyfle i'r pwyllgor drafod fformat a chynnwys y ffurflen gwerthuso rhanbarthol. Trafodir hyn yn ystod y cyfarfod nesaf.

13. Archif GDG Cymru

Etifeddodd Siân focs o bapurau'n ymwneud â Rhanbarth De Cymru y Gymdeithas Llyfrgellwyr Cynorthwyol a'r Grwp Datblygu Gyrfa gan yr Ysgrifennydd blaenorol. Cytunodd y pwyllgor i waredu'r papurau canlynol:

- hen bapur ysgrifennu (ailgylchu)

- calendr 1998 (ailgylchu)

- rhestri aelodau a'r rhai nad ydynt yn aelodau (rhwygo)

Cedwir yr eitemau canlynol:

- adroddiadau blynyddol, dau gopi (ailgylchu'r gweddill)

- Impact llai na dwy flynedd (ailgylchu'r gweddill)

- taflen gyffredinol y GDG (5/2000) (ailgylchu)

- catalog cyhoeddiadau gyda logo CyLl (ailgylchu)

14. Myfyrwyr

Trafodwyd 'sioe deithiol' y myfyrwyr yn fras. Eglurodd Huw fod rhai newidiadau i'r digwyddiad eleni - mae'n bosib y cynhelir ef drwy'r dydd a cheir amryw o siaradwyr. Gobeithir trefnu cwis gyda'r nos, y mae'r Grwp Datblygu Gyrfa wedi cymryd rhan ynddo o'r blaen, fel rhan o'r digwyddiad yma.

Nid oes dyddiad eto.

15. Arall

Cyngor Llyfrau Cymru: bydd Siân yn cynrychioli'r Grwp Datblygu Gyrfa yn ystod y cyfarfod nesaf yn Aberystwyth ar 26ain o Fehefin.

Cynllun Datblygu: oherwydd prinder amser nid oedd cyfle i'r pwyllgor drafod y cynllun.

Cyfarfod nesaf: dydd Gwener 18fed o Orffennaf, Llyfrgell Genedlaethol Cymru, Aberystwyth.

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